Published on Apr 03, 2025 6 min read

Proposal Software For Marketing

Today's business competition makes the strength of your proposal the top reason for deciding on successful projects and attracting new customers. People no longer need to produce proposal drafts by hand from standard forms and repetitive content. This piece reviews eight leading proposal software choices of 2025 to help content creators make stronger proposals that succeed in customer acquisition.

Why Use Proposal Software? The Benefits Explained

Understand why proposal software gives value before studying its different programs.

• You can enhance your brand image through proposal software when you create attractive and expert-level designs.
• Use the tool to run regular tasks on repeat which frees up time and reduces needed material.
• You will create fewer mistakes through the automation of calculations and pre-selected built-in content.
• The system allows team members to work together without any problems by sharing the same plans.
• You can make proposal deliveries faster to respond to business opportunities more swiftly.
• Our digital system shows us which proposals receive attention and create engagement results, and it also helps us determine our best sales methods.
• The implementation of this system helps create better proposals that help our business succeed more often.

Key Features to Look for in Proposal Software

To select useful proposal software, focus on these main characteristics:

• The software includes many professionally made template elements that customers can personalize to align with their branding.
• A content library stores all pre-approved text, pictures, and video files together in one system.
• Users can personalize templates by putting their brand image on them along with adjusting content for each specific client.
• You can make perfect professional quotes using our tools that handle discounts, taxation, and payment plans.
• You can place electronic signatures for safe proposal delivery through digital channels.
• These features show how many people view your proposals, what they engage with, and how often clients accept them.
• The platform allows connections to other business platforms, such as CRM systems, account software, and project management applications.
• The software allows team members to work together on project proposals using features for editing and version tracking.
• Users can do all proposal tasks through their mobile phones ortabletst.
• Our customer support team quickly responds to solve customer problems.

The 8 Best Proposal Software Tools in 2025

These eight proposal development tools in 2025 stand out because they combine essential features, good value, and simple-to-use models.

Proposify:

• The proposal software Proposify stands out as it helps users craft impressive documents while offering price structure tools alongside advanced tracking information.
• This proposal tool lets users create documents with a drag-and-drop editor. It has adjustable templates and pricing tables that work well with e-signature functions and connect to CRM systems. Additionally, it tracks detailed performance statistics.
• The application costs $49 per user each month when paid annually.
• The tool suits sales teams and marketing agencies who need high-quality interactive designs in their proposals.

Qwilr:

• The interactive schedule that Qwilr creates runs through a web-based proposal development system.
• The platform prevents you from designing your pages, creating interactive online quotations with video embeds, making your pages mobile-friendly, and reporting data.
• The product's basic price plan starts at $75 per user per month when paid in advance.
• Small and big businesses benefit from this software when they need visually striking proposals to surpass their rivals.

PandaDoc:

• PandaDoc helps businesses with document automation and provides strong tools to make proposals.
• The solution offers users multiple benefits, including digital templates and content, quick visual editing, online approval signing, CRM tools, statistics reporting, and proposal tracking.
• The product costs $29 each month, with annual billing for every registered user.
• This solution works best for organizations that need an all-in-one document automation service that manages effective proposal generation processes.

Better Proposals:

• Better Proposals exist to assist organizations in preparing superior bids so they can acquire more new customers.
• It includes a template bank, content library, design tool, digital signature support, payment connections, CRM plugins, and business data overview.
• The platform offers its services for $19 a month when payments occur annually.
• Small companies and self-employed people choose Better Proposals because it provides an affordable and user-friendly digital proposal tool.

Bidsketch:

• Bidsketch offers proposal software that makes deal closure easier for businesses and reduces the complexity of creating proposals.
• Our tool provides a template resource, document resource, editing with drag-and-drop, electronic signatures, sales system connections, advanced statistics, and a pricing calculator.
• The system begins providing services at $29 per month with annual payment terms.
• Small professional service providers and entrepreneurs find this platform ideal for its easy-to-use proposal solution.

GetAccept:

• GetAccept offers businesses a platform to handle their sales enablement needs with features for document management and signing through e-signatures.
• This product combines a template system with content, video, live chat, document tracking, and electronic signatures and integrates with CRM programs.
• Pricing: Available upon request.
• Companies that use a sales team can customize and attract their clients by integrating multimedia content and real-time talks.

DocSend:

• DocSend offers secure methods to send and track proposals in addition to monitoring document distribution.
• The system tracks documents and provides analytics per page, alongside permission-setting tools for signing agreements electronically and linking with CRM databases.
• The package begins at $10 per user every month with annual billing.
• These solutions serve best companies that focus on security and demand detailed document insights.

Proposable:

• Proposable is a business proposal creation software made to produce professional and compelling documents.
• The platform offers a template bank, content storage, a design tool with drag-and-drop, digital signing technology, plus CRM connections, nd full activity reports with to-do-list creation.
• The system costs $39 per month when users pay annually.
• The platform works best for sales teams that require an all-in-one proposal system to handle their workflow tasks.

Tips for Creating Winning Proposals

All proposal software tools benefit from using these tips to generate successful results.

• Study your customer's business thoroughly to make your proposal resolve their precise problems.
• Only mention how your solution helps clients rather than listing all its functions.
• Use data from successful projects to prove your skills through examples and feedback from your professional experience.
• Create an attractive layout that uses professional media elements in your proposal.
• Check Your Work to Eliminate All Detection and Typing Mistakes.
• Include an understandable action step followed by simple terms to let your customer approve your proposal without difficulties.

The Future of Proposal Software

Several new technology trends will control how proposal software needs to be developed in the future.

• AI technology will generate project proposals from client information and task specifications through automatic content generation.
• Proposal software tools will display customized information designed for each exclusive customer base.
• The proposal system will connect to sales intelligence tools to show client behavior and special requirements from their data.
• Augmented Reality and Virtual Reality provide ways for customers to interact with proposal content as if they were in a real environment.

Conclusion

Your business results depend heavily on your selection of the ideal proposal software product. When you review these software tools based on your business needs and specific requirements, you can pick a proposal system to help you win over clients and build market success throughout 2025 and the future.